Helping Governments and Private Sector Companies Digitally Transform Corporate Information Into Intelligence

Supporting the creation of a unified repository of all electronic content including documents, images and video while allowing for structured version control and retention policies. CaelumOne DMS-ECM supports both natural and metadata driven search as well as complete workflow automation. Our DMS-ECM platform eliminates physical storage, printing, and courier costs through digitization and secure electronic distribution. It can also deliver measurable efficiency gains, typically in the 5% - 8% range corporate wide on an annual basis.

Supports on-premise or cloud installations (e.g., Cloud Carib SOC 2 data centers, Microsoft Azure globally), or hybrid models tailored to local data-sovereignty requirements. CaelumOne DMS-ECM is designed to leverage internal natural language search and integrate with AI machine-learning modules for classification, sentiment analysis, and predictive insights.

The CaelumOne DMS-ECM interface can be configured quickly to integrate with Oracle, SAGE, JD Edwards, Exchequer, SAP and MHR systems, among others.

CaelumOne DMS-ECM is a fully-fledged document and enterprise content management system that centralises data and adds control. For security, we also implement AES-256 encryption at rest, TLS 1.2+ in transit, and full role-based access controls. 

Digital transformation through the CaelumOne Enterprise Content Management (ECM) Platform enables organizations to transition from fragmented, paper-based, or file-share environments to a unified digital ecosystem. This transformation empowers users to securely create, edit, and analyze information efficiently across the enterprise. This includes structured version control ensuring compliance, transparency, and operational resilience.

It can meet or exceed international standards such as ISO 15489-1:2016, ISO 30301, SOC 2, GDPR, and local Data Protection Acts. It applies automated retention schedules and defensible disposition to mitigate legal and reputational risks.

Eliminate manual processes and manage the complete document lifecycle, from scanning paper documents using intelligent OCR and routing electronic files, to automated retention, with controlled access in a centralised document repository.

It is simple to integrate the document imaging and management system with business applications and your existing systems, such as Payroll, Accounts Payable, HR records management, Logistics DM, engineering and production document management, Proof of Delivery, Vehicle Records and Purchase Invoice Processing.

We provide digital transformation consultancy and professional services on a “best practice approach” to transition from fragmented, paper-based systems, or user file-share environments like Microsoft OneDrive, Box or DropBox to a unified digital ecosystem. This transformation will empower users to create, manage, secure, and analyze information efficiently across the enterprise while ensuring compliance, transparency, and operational resilience.

Centralized Repository: This consolidates all documents, images, associated videos into a single, searchable repository accessible across all departments in a secure structure.

Automated Workflows: These are designed to reduce manual routing and approvals through intelligent workflow automation, ensuring faster processing times and fewer administrative bottlenecks. CaelumOne Solutions Corporation and validate existing business processes and then use the platform to optimise key processes using workflow automation.

Version Control & Audit Trails: This eliminates duplication and possible errors through built-in versioning and comprehensive activity logging.

By tightly integrating with Microsoft Office Professional or Microsoft 365 (both Desktop and Web Versions) we ensure full traceability for all user actions, supporting internal audits and external regulatory reviews.

This ensures the right people access the right information at the right time. The advanced search and AI Indexing Integrates OCR, metadata extraction, and natural-language search for rapid retrieval and contextual insights.

Cross department integration breaks down silos by connecting departments through shared workspaces and unified metadata structures.

CaelumOne natively integrates with Microsoft Word, Excel, PowerPoint, Outlook, Visio, Project and Teams, i2 iBase, Memex Incident Management, Vista, Finance One and other line-of-business systems.

This promotes direct collaboration without loss of control or duplication.